📊 Portfolio Health Overview
🏠 Portfolio Occupancy
92.4%
46 of 60 units leased · 4 vacant · 10 pending renewal
⚠️ 3 leases expire within 48 days — cascade risk
💰 Monthly Collected Rent
$84,200
Portfolio avg: $1,830/unit · Market avg: $2,108/unit
▼ $15,200/mo below full market rate potential
🔧 Maintenance Cost / Unit (30-Day)
$218
Reactive: 71% · Proactive: 29% — inverted ratio
▼ 2 units in spiral — $6,800 above baseline
🔴 Unit Renewal Risk Radar
Active Units — Renewal Risk Score + Lease Countdown
Scored on: tenure · rent delta · WO count · payment history · contact gaps
UnitTenantExpiresRentMarketGapRiskStatus
1A
James & Maria R.
Sep 30
$2,150
$2,200
-$50
Low Risk
2C
Sandra K.
Aug 14
$1,950
$2,050
-$100
Low Risk
4B
Marcus T.
Jul 31
$1,650
$2,100
-$450
⚠ Watch
7A
Denise W.
Jul 15
$1,780
$2,150
-$370
⚠ 33 days
9C
Robert B.
Jun 28
$1,620
$2,050
-$430
🔴 16 days
11B
— VACANT —
22 days dark
$0
$1,950
-$1,950
$23.4K/yr lost
🚨 Cascade Alert: If 4B, 7A, and 9C all vacate, occupancy drops to 87.7% — below your 90% financing covenant. SE has queued staggered renewal offers with graduated rent correction to minimize turnover risk while closing the market gap.
🔧 Maintenance Spiral Detector + NOI Trend
Units with 3+ Work Orders in 90 Days
Break-even threshold: $1,800/yr per unit. Above this = reactive spiral is costing more than scheduled maintenance.
3D
7 WOs / 90d
$3,840
Spiral — Inspect Now
8A
5 WOs / 90d
$2,960
Spiral — Inspect Now
5B
3 WOs / 90d
$1,420
Elevated — Monitor
2A
1 WO / 90d
$320
Normal
⚠️ Units 3D + 8A = $6,800 above-baseline maintenance this quarter. Proactive capital repair on both units: est. $4,200 — saves $11,600 over 12 months vs continued reactive spend.
NOI Trend — 6 Months + Driver Attribution
▼ -$6,200 NOI drop since January
Driver 1: Unit 11B vacancy — $1,950/mo lost
Driver 2: Maintenance spirals 3D + 8A — $2,280/mo excess
Driver 3: 11 below-market units — $4,180/mo revenue gap
SE Fix Projection: +$8,400/mo NOI fully corrected
🔬 SE_Watch — Portfolio Risk Signals
Live Signals — Updated Every 6 Hours
Vacancy Cascade — Covenant Threshold Breach
Units 4B, 7A, and 9C expire within 48 days of each other. Simultaneous vacancy drops occupancy to 87.7%, breaching your 90% financing covenant. Staggered renewal outreach must begin by June 18.
Critical — Act Now
Maintenance Spiral — Units 3D + 8A
Both units trending to $12K+ annual reactive maintenance cost each. Proactive capital repair now ($4,200 combined) vs 12-month reactive: est. $11,600 savings. ROI payback in under 5 months.
Action Required
Rent Correction Window — 9 Leases Uncorrected Since 2023
Local 2BR comps up 8.4% YoY. 9 units not corrected at renewal for 2+ years. SE recommendation: 4–6% annual corrections at each renewal vs a large one-time jump that increases turnover risk.
Revenue Opportunity
Unit 11B — 22 Days Vacant, No Active Pipeline
No showing scheduled. No listing updated in 18 days. At $1,950/mo, every week dark costs $488. SE pre-leasing workflow starts marketing 45 days pre-expiration — Unit 11B is already behind schedule.
Action Required
Lease Document Expiration Tracking
3 leases expire within 90 days with no renewal document generated. SE auto-generates renewal packages with updated rent, lease terms, and tenant history 60 days before expiration.
Action Needed
Tenant Satisfaction Signals
Unit 9C (high renewal risk) has had 3 maintenance WOs in 60 days with no satisfaction follow-up. Unresolved maintenance is the #1 driver of non-renewal. A proactive check-in call has a 44% impact on renewal intent.
Retention Opportunity
💸 Revenue Leakage Engine
$67,400
Estimated Annual Revenue Leakage Identified
📉
11 Units Running Below Market Rent
Average gap of $380/mo across 11 units = $4,180/mo, $50,160/yr in directly recoverable revenue. Signal Engine generates staggered correction schedules at renewal to minimize turnover risk while closing the gap.
$31,000
🏚️
No Pre-Leasing Vacancy Pipeline
Without a pre-leasing workflow, avg days-to-fill is 34 days. With SE, it drops to 11 days. On a $1,950/mo unit, that saves $1,500/vacancy. At your vacancy rate: est. $17K/yr recovered.
$17,000
🔧
71% Reactive Maintenance Ratio
Industry best practice: 60% proactive / 40% reactive. At 71% reactive, avg repair cost per incident is 2.8x higher than scheduled maintenance. Spiral units alone: $6,800 excess this quarter = $19K annualized.
$19,400
🛠️ Property Management Intelligence Toolkit
Unit Renewal Risk Radar
Scores every unit on 6 factors simultaneously: days to expiration, rent-to-market delta, tenure, work order count, contact gaps, and payment history. Surfaces high-risk units 60+ days before expiration — not on the day the lease ends.
⚡ Live Risk Scoring
Vacancy Cascade Forecaster
Models whether any cluster of upcoming expirations threatens your occupancy covenant threshold. Identifies the cascade scenario before it forms and generates a staggered renewal outreach plan to prevent simultaneous vacancies.
⚠️ Covenant Protection
Maintenance Spiral Detector
Tracks work order frequency and cost per unit. Identifies units crossing the reactive-to-proactive break-even threshold and calculates the exact ROI of a capital repair now vs continued reactive spending over 12 months.
💰 Cost Intelligence
Rent Gap Optimizer
Compares every unit to live local rental comps. Calculates annual revenue impact of below-market rents and generates a staggered correction schedule timed to lease renewals to minimize turnover while maximizing NOI recovery.
📊 Revenue Recovery
NOI Trend Analyzer
Tracks portfolio net operating income monthly and attributes changes to specific drivers: vacancy, below-market rents, maintenance spikes, or collections gaps. Surfaces the single highest-ROI NOI improvement action for the current month.
📈 NOI Intelligence
Pre-Leasing Pipeline Manager
Starts marketing upcoming vacancies 45 days before lease expiration. Tracks prospects, showings, and offers for every pending vacancy. Reduces avg days-to-fill from 34 to 11 days by eliminating the cold-start relisting delay.
⏱️ Vacancy Reduction
Why this cannot be replicated with ChatGPT
Generic AI can tell you that vacancy costs money. Signal Engine models the specific scenario where three of your leases expire within 48 days of each other, calculates whether that drops you below your financing covenant, and fires the right outreach before it happens — not after you get a call from your lender.
✦
Covenant-Aware Cascade Modeling
The cascade forecaster knows your specific occupancy threshold and models whether any combination of upcoming expirations threatens it. No generic PM software does this — it requires knowing your financing terms and lease stack simultaneously.
✦
Break-Even Maintenance Intelligence
The spiral detector calculates the exact month where reactive spend crosses the break-even point for proactive repair on each unit — with a dollar figure attached. That is not a spreadsheet task. That is dynamic per-unit cost modeling.
✦
6-Factor Renewal Risk Scoring
Renewal risk scored on six signals simultaneously. A single-factor view (just expiration date) misses 70% of the signal. The tenants most likely to leave are not always the ones whose leases expire next — they are the ones with maintenance frustration and a below-market rent delta.
✦
Live Local Comp Integration
The rent gap optimizer pulls live local rental comps — not static industry averages — and recalculates your per-unit revenue gap in real time. When the market moves, your gap analysis moves with it.
Stop the cascade before it starts
Connect your property management data and Signal Engine identifies every renewal risk, maintenance spiral, and rent gap within 24 hours.